Gmail
Outlook
Outlook365
Exchange
Exchangeonline
Thunderbird
Steps to apply your signature in Gmail
IMPORTANT: Before you begin, make sure that you don't have Plain text mode enabled.
- Copy the signature to the clipboard.
- Log in to Gmail/G Suite.
- Click the gear icon in the upper-right corner and choose See all settings.
- On the General tab (default), scroll down to the Signature section.
- Click the Create new button to add a new email signature or the Edit button if you want to replace an existing signature.
- Paste the copied signature in the Edit signature section (Ctrl + V).
- (Optional) Choose whether to insert the signature automatically for new emails and replies and forwards.
- Scroll down and click Save changes.
How to add this signature to Outlook
- Copy the signature to the clipboard.
- In Outlook 2019/2016/2013/2010, click File to go to the Backstage view.
- Go to Options.
- Click the Mail tab and then Signatures in the Compose messages section.
- Create a new signature by clicking the New button.
- Paste the copied signature into the Edit signature section (Ctrl + V).
- Click OK.
How to add this signature in Outlook on the web (Office 365)
- Copy the signature to the clipboard.
- Go to the message content settings in Outlook on the web (you'll need to log in to your Office 365 account if you're not logged in already).
- Paste the copied signature directly into the signature editor area.
- Save changes by clicking the Save button.
- For a detailed guide, go to this article.
How to add this signature in Exchange Server
- Copy the HTML to the clipboard.
- Go to the Exchange admin center.
- Go to mail flow > rules.
- Click the plus (+) button and choose Apply disclaimers.
- In the window that opens, name your new signature and define conditions under which it should be applied.
- Click Enter text on the right side of the window and paste (Ctrl + V) the copied HTML code.
- Confirm by clicking the Save button.
How to add this signature in Exchange Online
- Copy the HTML to the clipboard.
- Log in to Office 365 with admin's credentials.
- Go to Office 365 admin center (Choose Admin from the list of available apps).
- Use the menu on the left to navigate to Admin centers and choose Exchange.
- Go to mail flow > rules.
- Click the plus (+) button and choose Apply disclaimers.
- In the window that opens, name the new rule and define conditions under which the signature should be applied.
- Click Enter text on the right-hand side of the window and paste the copied HTML code.
- Confirm by clicking the Save button.
Steps to apply your signature in Thunderbird
- Copy the signature to the clipboard.
- Go to account settings.
- In the 'Signature' field - click the checkbox 'USE HTML' and paste the code in the text box.
- Changes will be saved automatically. You don't need to do anything else.
